35th Meeting of the Ramsar Standing Committee

08/01/2007

Malheureusement, il n'y a pas de version française de ce document.

CONVENTION ON WETLANDS (Ramsar, Iran, 1971)
35th Meeting of the Standing Committee
Gland, Switzerland, 14-16 February 2007
DOC. SC35/SGCOP10-1

Agenda item 7

Memorandum of Understanding between the Ministry of Environment of the Republic of Korea and the Secretariat of the Ramsar Convention on Wetlands

1. The formal MoU between the Republic of Korea (host for COP10) and the Ramsar Secretariat regarding the hosting of the 10th Meeting of the Conference of the Contracting Parties was agreed and signed in Seoul on 19 December 2006 by the Secretary General and the Minister for Environment, Lee Chi-Beom.

2. This MoU also annexes an agreed budget to cover the operations of COP10.

3. The Secretariat would like to place on record its thanks for the detailed and helpful way the MoU and budget have been managed during the last few months, culminating in the signature on 19 December 2006.


ANNEX

Memorandum of Understanding
between
the Ministry of Environment of the Republic of Korea
and
the Secretariat of the Ramsar Convention on Wetlands

concerning the Tenth Meeting of the Conference of the Contracting Parties
to be held in 2008

An offer to host the 10th COP of the Ramsar Convention was made on behalf of the Government of Korea by the Ministry of Foreign Affairs and Trade in a letter dated 4 October 2005. This offer was repeated to the 9th meeting of the COP in Kampala, Uganda, by Mr. Jaeyong Lee, the Former Minister of Environment of the Republic of Korea. The 9th Meeting of the Conference of the Contracting Parties unanimously accepted this generous invitation on 15 November 2005.

Terms used in this Memorandum of Understanding:

"The Convention" or "the Ramsar Convention": The Convention on Wetlands of International Importance especially as Waterfowl Habitat, also known as the Convention on Wetlands, signed in the Iranian city of Ramsar on 2 February 1971 and amended by the Paris Protocol on 3 December 1982 and the Regina Amendments of 28 May 1987

"The Ministry": The Ministry of Environment of the Republic of Korea

"The Ramsar Secretariat": The secretariat of the Ramsar Convention, located in Gland, Switzerland

"COP": Meeting of the Conference of the Contracting Parties to the Ramsar Convention

Introduction

1. This Memorandum of Understanding seeks to establish the responsibilities of the Government of the Republic of Korea and the Ramsar Secretariat regarding the preparation and holding of the Tenth Meeting of the Conference of the Contracting Parties to the Ramsar Convention (COP10) in the Republic of Korea.

2. In this Memorandum of Understanding the Ministry of Environment of the Republic of Korea is the interlocutor and representative of the Government of the Republic of Korea, and the Secretariat of the Ramsar Convention represents the Convention's Standing Committee. The Memorandum is signed by the Secretary General of the Convention, representing the Conference of the Parties and the Secretariat.

The event

3. COP10 will be a meeting by invitation (not an open congress to anyone interested). It will be held as a regular meeting of the Conference of the Contracting Parties to the Ramsar Convention in accordance with Article 6 of the treaty. The Conference of the Parties meets every three years.

4. COP10 will be governed by the Rules of Procedure of the Conference of the Contracting Parties adopted at COP9 (Uganda, 2005), subject to confirmation at the beginning of each COP.

5. The Standing Committee of the Convention shall supervise substantive preparations for COP10 and take decisions with regard to the agenda and programme of the meeting. In order to assist it in this task, the Standing Committee has established a Working Group on COP10 chaired by the Republic of Korea, which, as host of COP10, is a member of the Standing Committee with a right to vote, from the closing of COP9 in 2005 until the closing of COP11 in 2011.

Delegations

6. At the time of the signing of this memorandum, the Convention has 153 Contracting Parties. It is expected that by the time COP10 is held, this number will have increased to around 165 Contracting Parties.

Observers

7. In accordance with the Rules of Procedure, only duly accredited delegations of the Contracting Parties have the right to vote during a COP. However, a considerable number of observers are invited on the basis of the following articles of the Rules of Procedure:

Rule 6.1. The Ramsar Secretariat shall notify all specialized agencies and the secretariat of the United Nations, as well as any State not Party to the Convention, of meetings of the Conference of the Parties so that they may be represented as observers.

Rule 7.1. Any body or agency, national or international, whether governmental or non-governmental, qualified in fields relating to the conservation and sustainable use of wetlands, which has informed the Ramsar Secretariat of its wish to be represented at meetings of the Conference of the Parties may be represented at the meeting by observers, unless at least one third of the Parties present at the meeting object.

As is established practice, the Ramsar Secretariat will require the head of each organization registering delegates as observers to provide a letter confirming the names and positions of their delegates.

Number of participants

8. The number of delegates per country varies between one and ten for a total of about 450 delegates of the Parties. It is estimated that approximately 400 observers from abroad and at least as many observers from the host country will participate, making a total of about 1250 participants.

Date

9. Ramsar COP10 will take place between 28th of October and 4th of November 2008.

Duration of the meeting

10. The Ramsar COP normally lasts eight days, if possible beginning on a Monday. The Standing Committee will meet for its 37th meeting on Monday 27th of October 2008 at the Conference Centre.

11. The secretariat of the conference must have access to the Conference Centre from Friday of the prior week, when secretariat facilities (offices, meeting rooms, computers network, communications system and general office amenities - see Responsibilities of the Host Country) should be in operation, and one day after the closing, for packing purposes. In other words, the Conference Centre should be booked for a minimum of 13 days of secretariat / conference use.

The Secretariat should have unrestricted access to the Conference facilities 24 hours a day.

Venue

12 The Ramsar Conference of the Contracting Parties should take place in a proper, purpose-built conference centre with professional conference facilities.

Ramsar COP10 shall be held in the Changwon Exhibition Convention Center or any other venue as may be agreed upon by the Ramsar Secretariat and the Ministry, which comply with the above requirements.

Programme

13. The programme of COP10 is subject to approval by the Standing Committee of the Convention, but in general terms it may be as follows:

Sunday before the opening
- Beginning of registration of participants and distribution of last-minute documentation

Monday
- Meeting of the Standing Committee

Tuesday
- Continuation of registration
- Morning - free for regional meetings
- Afternoon -- Opening Ceremony with the presence of the Head of the State and members of the Cabinet, including presentation of the Ramsar Awards
- Evening - Welcome reception offered by the Government of the Republic of Korea.
Note: the opening ceremony will be developed jointly by the Republic of Korea and the Ramsar Secretariat.

Wednesday
- Plenary session
- Evening - Host country reception/dinner

Thursday
- Plenary session and regional meetings

Friday
- Plenary sessions

Saturday
- Plenary sessions
- Evening - meetings to deal with electoral matters

Sunday
- Field excursions for participants
- Preparation by the secretariat of final draft resolutions

Second Monday
- Plenary session
- Plenary session for adoption of resolutions

Second Tuesday
- Morning - Plenary session for adoption of resolutions
- Afternoon - Closing of the COP and brief meeting of the new Standing Committee

Responsibilities of the Host Country

Facilities and services required at the Conference Centre

14. The Ministry should make the following facilities, services and staff available to COP10 at no cost to the Ramsar Secretariat:

Meeting Rooms and Offices

14.1 A plenary meeting room

a. A plenary room that can accommodate about 1200 persons, with table seating for at least the delegates from Contracting Parties and International Organisation Partners.
b. A table for the Ramsar secretariat of eight persons, a rostrum for seven speakers. Behind the rostrum chairs should be provided for Government advisors and Ramsar secretariat support staff, and an additional table for support staff.
c. Equipment for audiovisual presentations, including PowerPoint, computer beamer, and video, film, slide and overhead projectors.
d. Equipment and earphones (1200) for simultaneous interpretation in the three languages of the Convention, and other languages for interpretation may be made available in. These facilities should include a small lounge area close by for the interpreters during their rest periods outside the booths, with coffee and refreshment service (see 15.2.b.).
e. Equipment and material for recording debate in plenary session.
f. Equipment for projecting on screens an image of the current plenary speaker on the rostrum.

The plenary room should be equipped and available to use at all times throughout the COP.

14.2 Rooms for the regional meetings

a. Regional meeting rooms with a capacity for 200 persons and equipped with audiovisual equipment, and with table seating.
b. Three of these four rooms shall have equipment for simultaneous interpretation:
Europe: English, French and Spanish;
Africa: English and French;
Americas: English and Spanish.
Asia-Pacific: English only, no interpretation, but microphones needed
c. A smaller room with no translation should be made available for meetings of the Oceania Group.

Rooms for the regional meetings should be equipped and available to use at all times throughout the COP. It is understood that some sub-regional groupings may also wish meeting facilities which the Ministry shall make every effort to accommodate.

14.3 Other meeting and working rooms

a. A meeting room for the Ramsar Standing Committee (at that time operating as the Conference Committee) with a capacity for 50 persons, preferably with a rectangular or square table with a system of simultaneous interpretation to three languages
b. A meeting and working room for non-governmental organizations (NGOs)
c. A meeting room for the Credentials Committee, to accommodate 15 people.
d. A meeting room for the EU coordination group, to accommodate 7 people.
e. A number of additional rooms (4 or 5) with audiovisual equipment for holding "side events" outside the times of formal COP plenary sessions (see 18.1)
f. Media centre (see 16.3)
g. Document reproduction centre (see 14.9.b.)

14.4 Offices for the secretariat and COP Officers:

a. An office for the President of the Conference
b. Offices for the National Organizing Committee/Host Country Delegation, as required
c. An office for the Chair of the Standing Committee, with meeting space
d. An office, with reception ante room, for the Secretary General and Executive Assistant to the Secretary General
e. An office for the Deputy Secretary-General, with meeting space
f. An office for the Local coordinator, if needed
g. An office for the Head of Documentation Service and an Assistant, with space (tables, desks) for laying out documents
h. Two offices, preferably with natural light for the French and Spanish translators, with space for seven workstations
i. Five offices for the five Regional Teams of the Ramsar Secretariat, with meeting space in each.
j. An office for the Conference Rapporteur
k. An office with six workstations for the staff of the Earth Negotiations Bulletin
l. Five offices for the International Organization Partners (IOPs) of the Convention
m. An office for the Finance and Projects officer and for the payment of per-diems
n. An office for the Credentials Committee secretary

Offices should be equipped and available from Friday of the prior week.

Office Equipment

14.5 It is expected to have the following office equipment available:

a. Network with at least 40 computers and 15 printers which need to be fast and efficient when the final documentation is being produced, with the Internet connection. These computers will be allocated according to the Secretariat plan in the offices, press room, registration and documentation area.
b. Three photocopy machines for Secretariat office use
c. Cartridges and paper for printers and photocopy machines
d. Office supplies : paper, staplers, pencils, scissors, etc.
e. Local phones network in every office with the outside lines

Office equipment should be available, installed and functioning from Friday of the prior week.

Registration and Badges Production

14.6 A registration area

a. Registration should be situated together with the Document distribution area and the Badges production.
b. Registration area should have a network of six computers for registration of the 1200 participants in a short period of time on Sunday, Monday, Tuesday and Wednesday.
c. There should be line(s) dedicated to registration of local Korean NGOs throughout the Conference. These lines should be staffed by local organizers

14.7 Registration

a. Pre-COP registration of the delegates, observers, etc. should be organized at the Ramsar Secretariat. (see 26.8)
b. Accreditation of Press should be organized by the Host Country.
c. Registration of Exhibitors and Side Events organizers should be done by the Host Country (see 18.1 and 18.2)

On-site registration will remain open during the entire conference but will reduce to three computers after the bulk of participants have registered.

14.8 Badges Production

a. The Ministry of Environment of the Republic of Korea shall be responsible for the on-site production of the badges, following the pre-COP registration at the Ramsar Secretariat.
b. The badges are dual purpose - security and identity.
c. Provisions to produce up to 2000 (or more if needed) badges should be made.
d. Badges should be produced for the delegates, government officials, service providers, exhibitors, etc.
e. Host Country should liaise with the Secretariat on badge design.

Production of badges should continue throughout the conference.

Documentation

14.9 Reproduction of official documents

a. Additional sets of paper and/or electronic COP10 documents, (200 sets of COP10 documents in English, 50 sets in French and 80 sets in Spanish - originals provided by the Ramsar Secretariat) should be ready on the first day of registration.
b. Document reproduction centre (one or two large rooms) with two large photocopy machines (industrial capacity) and large tables for compilation of documents.

The Ministry shall provide free of charge the photocopy machines, photocopying paper, cartridges, service and operating staff.

If it seems appropriate to Standing Committee, other electronic devices (for the operation of electronic documents) such as laptop computers and PDAs may be provided. The Ministry shall also provide operating and service staff.

Reproduction services should be available from Saturday of the prior week. Extended working hours should be expected on a number of key days (see 17.2.g.)

14.10 Distribution area for documents and general information desk

a. A room with a counter for distribution and approximately 50 meters of shelves for holding official documents.
b. About 50 meters of tables near the documentation centre for self-service distribution of official documents and distribution of other documentation provided by the participants (books, pamphlets, magazines).
c. 200 pigeon holes (one for each Contracting Party and official partners, and for the conference secretariat and interpreters).

14.11 Participant's Manual

a. The Ministry, in consultation with the Ramsar Secretariat, shall prepare and publish in the three official working languages of the Convention a participant's manual with practical information about the conference programme and services available during COP10.
b. The manual should be available on the web two weeks before the start of the meeting in PDF format in the three official working languages of the Convention.
c. The manual should be ready for distribution on the first day of registration.

Facilities and Services for participants

It is expected to have the following facilities and services available for the participants:

14.12 IT/Internet

a. Internet center with at least 20 computers (access to e-mail, Internet, MS-Office software) and 3 printers.
b. Wireless internet coverage with unrestricted access should be available throughout the conference center.

Internet centre with printers, and wireless internet coverage should be available free of charge.

14.13 Service centre (for provision of commercial services to the participants)

a. Telephones and fax machines
b. Photocopy services
c. A post office
d. A travel agency
e. A souvenir shop

14.14 Other facilities and services

a. Banking facilities / ATM
b. A rest area for delegates (bar or lounge)
c. On site emergency medical care
d. Facilities for making announcements and leaving messages at key points of the Conference Centre
e. Adequate signs and indications in the three official working languages of the Convention in order to help delegates find meeting rooms and other services
f. Provision of an information screen displaying timetable and location of planned and ongoing meetings
g. A cloakroom
h. The Ministry may take any steps to produce a series of promotion items (posters, neckties, cups, caps, pins, etc.) for sale or free distribution.
i. The Ministry should consider the possibility of providing participants with a folder, bag or other articles usually provided at this type of event.

Facilities and Services for the Secretariat

14.15 It is expected to have the following facilities and services available for the Secretariat:

a. 20 mobile phones or other communication systems for all secretariat staff, which will work across the site and secretariat accommodation. At least 2 or 3 mobile phones among them should be available for international phone calls.
b. Provision of a safe deposit system for the payment of per diems and other cash payments
c. Provision of an executive-class car for the Secretary General, available at any time with the driver, from the day of arrival until the day of departure.

Facilities and services for the Secretariat should be available free of charge.

Catering for participants

15.1 It is expected to have the catering services for participants meet the following requirements:

a. Continuous coffee, tea and refreshment service for the delegates during meeting hours. During the meeting, there are no coffee breaks; participants take refreshments as they please.
b. Cafeteria and restaurant service should allow a large number of persons to have lunch in a short period of time.
c. Catering service for side events and receptions at the organizer's expense (on request).

A choice of Korean / European meals for the delegates should be available at their own expense.

Catering for the Secretariat

15.2 It is expected to have the Catering services for the Secretariat meet the following requirements:

a. 24 hours coffee/tea/refreshments for the Ramsar Secretariat and translators
b. Coffee and refreshments for the interpreters, during their working hours
c. Refreshments for the Registration and Documentation desk staff, during their working hours

Publicity and Media

16.1 In consultation with the Ramsar Secretariat, a logo and a theme shall be adopted for COP10, which shall be used by the Ministry and the Ramsar Secretariat on all stationery and documents related to COP10.

16.2 Media coverage

a. The Ministry should make the necessary arrangements for organizing the press coverage of the event, since the Ramsar Secretariat does not have its own press service
b. It is expected that the International Institute for Sustainable Development (IISD) will cover the proceedings of COP10 by publishing in situ the Earth Negotiations Bulletin. The Ministry shall assist IISD in obtaining the necessary logistics (e.g. printing facilities) for the production of the Bulletin.

16.3 Media centre requirements

a. A press room with computers, printers and facilities for e-mail and the Internet access
b. A room appropriate for holding press conferences
c. An office for the press officer, with appropriate links

Media centre facilities should be available throughout the COP.

16.4 Live broadcast facilities requirements

a. From the plenary to the press room
b. From the plenary to the foyer and the lounge area

Live broadcast facilities should be available throughout the COP.

Local staff

17.1 Substantive preparation of the Conference is the responsibility of the secretariat provided by the Ramsar Secretariat under the responsibility of the Secretary General of the Convention.

The Ministry will make the following local staff available to the secretariat of the Conference; preferably trilingual (three official working languages of the Convention):

a. A local coordinator in charge, inter alia, of liaison with the Conference Centre, local authorities, service providers, designated teams, staff, etc.
b. Transport logistics coordinator to manage the delegates' transportation from/to the airport(s), from/to the hotel(s), and on the cultural events/excursions.
c. Staff of the Conference Centre
d. Assistants for the plenary room and other meeting rooms
e. Multilingual staff for reception and information
f. Reception staff at the airport
g. Staff for the registration and documentation desk - six local employees, who speak the official working languages of the Convention
h. Service staff for the offices and meeting rooms' layout arrangements
i. Service staff for the equipment of the offices and meeting rooms
j. Operating and service staff for the Reproduction centre

17.2 It is expected to have the following local staff working time and availability:

a. Local coordinator should be available on site and reachable at all times.
b. Transport logistics coordinator should be available and reachable at all times, staring from one day prior to the first delegates arrival.
c. Staff of the Conference centre, staff for reception and information, assistants for the plenary room and other meeting rooms should be available according to the conference schedule. Extended working hours should be expected on request.
d. Staff for the registration and documentation desk should be available according to the Registration schedule and on the Registration Officers' request.
e. Service staff for the offices and meeting rooms' layout arrangements should be available at all times on request.
f. Service staff for the equipment of the offices and meeting rooms is required to be available at all times on request.
g. Operating staff for the Reproduction centre is required to be available from Friday of the prior week. Extended working hours should be expected on a number of key days. Service staff for the Reproduction centre (photocopy machines) is required to be available at all times on request.

Side events and Exhibitions

18.1. It is expected to have a number of rooms (not less than 4 or 5) with audiovisual equipment for holding "side events" outside the times of formal COP plenary sessions - in the morning, during the noon break and in the evening. At least three of them should have facilities for interpretation in two languages if the event organizer requests this service.

The Ministry should designate a team responsible for handling of the side events, including booking of rooms, making layout arrangements, arranging for interpretation on request, taking orders for catering on request, checking the smooth running of these activities. The team should liaise with the Local coordinator.

18.2 It is expected to have a large area for exhibit of information material, including posters, publications, videos, etc., equipped with panels, tables, adequate lighting, electrical outlets, etc.

The Ministry should designate a team responsible for handling of the exhibitions, including requests for exhibition space, making layout and all other necessary arrangements, checking the smooth running of these activities. The team should liaise with the Local coordinator.

Social events

19. The Ministry should consider the possibility of organizing the following events and activities, several of which, for example the excursions, can be offered at a cost.

a. A welcome reception offered by the host country
b. An official conference dinner offered by the President of COP10 for Heads of Delegations
c. A cultural event
d. A farewell reception
e. Excursions during the early morning, preferably with the possibility of bird watching
f. A programme for accompanying persons, including cultural excursions and tourism.
g. A programme of all-day excursions for delegates on the day during the COP when there are no COP plenary sessions.
h. Pre and post-conference excursions to points of interest related to the topics of COP10, especially to Ramsar sites.

Details on the excursions should be announced several months in advance, in order to give delegates the opportunity to make necessary arrangements.

The Ministry should designate a team responsible for handling of the social events, including making layout and all necessary arrangements for cultural events and receptions, arranging and coordinating excursions and tourism, checking the smooth running of these activities. The team should liaise with the Local coordinator.

Assistance to the delegates

20.1 It is expected to have the following facilitation with regard to reception at the airport:

a. The Ministry should organize a reception service at the appropriate airports beginning at a date agreed upon with the Ramsar Secretariat and shall facilitate the transfer of delegates to and from the hotels at no cost to the participants.
b. If the local airport(s) are not the main port of entry for delegates arriving on international air flights, a reception service should also be provided at the main international airport acting as the port of entry.

20.2 It is expected to have the following facilitation with regard to transportation:

a. If the hotels are not within walking distance of the Conference Centre, the Ministry shall make arrangements to provide transportation from the main hotels to the Conference Centre and vice versa with convenient schedules and at no cost to the participants.
b. If the bus service is required, a pick-up schedule should be published on the web 4 weeks before the meeting to assist non-sponsored delegates, and particularly NGOs, in choosing their hotel. The pick-up schedule should be displayed in the foyer of each main hotel used by delegates.

20.3 It is expected to have the following facilitation with regard to hotels:

a. The Ministry shall take steps to block a sufficient number of hotel rooms at prices convenient to the participants in COP10, including five, four, three and two-star hotels.
b. Likewise, the Ministry and the Ramsar Secretariat shall agree on an efficient and centralized service for reserving hotel rooms in order to facilitate the stay of participants.

The Ministry should designate a team responsible for assistance to the delegates, including reception service at the airport, transport logistics coordinator, hotel coordinator. The team should liaise with the Local coordinator.

Security arrangements

21 It is expected to have the following security arrangements in place:

a. Security service is required at the Conference Venue
b. Secure storage space should be available for all the documents and materials sent by the Ramsar secretariat, Exhibition and Side events organizers.
c. Security guard should be available on request at the office for the payment of per-diems

Local coordinator, representing the Ministry, should be in charge of the security arrangements.

Visas

22. The Ministry shall take all necessary steps to grant visa as speedily as possible for all invited delegates and observers. For the participants inevitably unable to obtain visa prior to their arrival, the Ministry conduct consultation with relevant authorities to ensure their entry into the Republic of Korea. The Secretariat will provide a liaison point for the Ministry to advise on visa needs. As the COP is a full intergovernmental process it is accepted that the issuing of visas in an easy and effective way for delegations is essential.

Customs

23. It is expected to have the following facilitation with regard to transportation of materials:

a. The Ministry should negotiate a timely entry into the Republic of Korea through Customs for all documentation and equipment considered necessary by the Ramsar Secretariat for holding the meeting and its subsequent return to Switzerland after the Conference in a timely manner. The Ministry will arrange with Customs exemptions from taxation for all materials and documents the Ramsar Secretariat will send to the Republic of Korea. Local coordinator, representing the Ministry, should be liaising with the Ramsar Secretariat

b. The Ministry should designate a government agency to act as recipient of exhibition and other materials sent by delegates before the COP. The agency shall also be responsible for liaising with customs at the airport to facilitate entry of these materials, and have a secure storage space for such materials, keeping an accurate inventory of all of them, and delivering them to the exhibition area. The agency should liaise with the Local coordinator and the team responsible for handling of the exhibitions.

Bank Account

24. The Ministry shall assist the Ramsar Secretariat with the opening and operation of a foreign currency bank account where the Ramsar Secretariat shall deposit the required resources to pay its expenses related to COP10, including the daily subsistence allowance to be received by the delegates whose expenses are covered by the Ramsar Secretariat. The Ramsar Secretariat shall be entitled to repatriate to Switzerland any remaining balance after paying all its obligations in the Republic of Korea.

Insurance coverage against damage, accidents and third-party liability

25. The Ministry will take all steps necessary to ensure that the Conference Centre has insurance coverage against damage, accidents and third-party liability.

Responsibilities of the Ramsar Secretariat

26. The following aspects are the responsibility of the Ramsar Secretariat:

Secretariat services

26.1 Provision of the required secretariat support for the smooth functioning of the subgroup on COP10 established by the Standing Committee of the Convention and chaired by the Republic of Korea, including preparation of an initial draft of all documents to be considered by that Subgroup.

26.2 All steps needed to prepare all working documents for COP10 for submission for approval of the subgroup and Standing Committee within established deadlines.

26.3 Translation of all official documents to the official working languages of the Convention and their distribution within established deadlines.

26.4 Dispatch of invitations for COP10 to the Contracting Parties and observers.

26.5 Organization of the secretariat of the Conference, including contracting simultaneous interpretation and translation services to the three official working languages of the Convention during COP10.

26.6 Providing all the conference secretariat services during COP10, under the authority of the Secretary General of the Convention.

26.7 Preparation, publication and distribution of the COP10 official conference report and the final version of the resolutions and recommendations, in the three official working languages of the Convention within 3 months of the conference closure.

Pre-COP Registration

26.8 Organization of pre-COP registration of participants, which will be done at the Ramsar Secretariat headquarters in Gland, Switzerland. The registration database interface with the database needed for badge production will be discussed between the Secretariat and the Ministry.

Ramsar Secretariat costs related to the preparation of COP10

27. The attached letter dated 17 October 2006, together with its annex "Ramsar COP10 Administrative Budget", lists the contributions to be made in cash and in kind by the Government of the Republic of Korea to meet the requirements of the Ramsar Secretariat, before and during the COP10.

The annexed budget may be changed by the amendment of the annex to this MOU only with agreement from the Standing Committee, represented by its Subgroup on COP10.

Liaison officials

28. For all aspects regarding the organization of COP10, the Ramsar Secretary General is the official liaison with the Ministry, except when he designates other officials of the Ramsar Secretariat for specific aspects. In the Ministry, the person responsible for relations with the Ramsar Secretariat for everything related to the organization and holding of COP10 shall be the Director of the Global Environment Office, Ministry of Environment.

For the Ministry of Environment

____________________________
Mr LEE Chibeom
Minister for Environment

For the Ramsar Convention

________________________________
Dr Peter Bridgewater
Secretary General

«RAMSAR COP10 Administrative Budget»
(Unit : US Dollar)

Category of Expenditure & Description

Korea's Proposal

Reference

Administration

 

 

Photocopying & Printing

before COP

-

We will offer directly as an in-kind service.

Shipment from/to

Secretariat  to COP

10,000

 

Translator-before COP

48,700

 

Courier & Postage

8,000

 

Misc. bank charges

2,000

 

Special COP Costs

 

 

Photographic Badges

-

We will provide this service directly.

Flags

-

We will provide them directly.

Opening Ceremony

-

We will provide this service directly.

 

 

 

Preparatory visits

before the COP

16,000

 

Ramsar Exhibit

-

We will set up the Ramsar exhibit directly .

CD, COP Registration, COP Database 

8,000

 

≪Airfare≫

 

 

Staff(21) & Temp Staff(5) - Bus. Class

102,700

 

Interpreters(12) - Bus. Class

45,735

 

Translators(7) - Bus. Class

21,660

 

≪Accommodation≫

 

 

Staff($150/342 nights)

-

We will offer hotel accommodations

directly.

≪Staff≫

 

 

Visas, other transport

costs

-

Visa fee is not charged and transportation will be provided by the organizer.

Per diem($75)

25,650

 

Category of Expenditure &

Description

Korea's

Proposal

Reference

≪COP≫

 

 

Rapporteur

11,000

 

Interpreters fees during COP

103,055

 

Translators fees during COP

85,000

 

Hospitality

-

We will provide hospitality to VIPs directly.

≪Proceedings≫

 

 

Report of COP,

Resolutions &

Proceedings

75,000

 

≪Total Expenditure≫

562,500

 

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