Documents for the 24th meeting of the Standing Committee
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| 24th Meeting of the Ramsar Standing Committee Gland, Switzerland, 29 November-2 December 1999 |
| Agenda item 10.2 | DOC. SC24-17 |
Review of 1999 core and projects income and expenditure
| Action requested: The Standing Committee is requested to receive the report of the Subgroup on Finance concerning: i) the core budget income and expenditure for the current fiscal year; and ii) implementation of projects managed by the Bureau. |
i) Core budget income and expenditure for 1999
1. Attached are the charts showing core budget income and expenditure at 31 August 1999 and a forecast to 31 December 1999.
2. The forecast income to 31 December 1999 shows only a small deviation from the forecast income for the year approved by the Standing Committee at its 1998 annual meeting.
3. Concerning expenditures, there are some deviations form the forecast expenditures approved by the Standing Committee, as follows:
a) Staff costs: minor savings
b) Travel on official business: considerable savings due, to a large extent, to the fact that the preparations for COP7 forced staff to reduce travel and attendance at meetings.
c) Publications: considerable over-expenditure due to more translation costs and the production of promotional materials.
d) COP7 Conference costs: the Bureau expenditure concerning COP7 amounted to SFR 878,771, of which only SFR 815,429 were raised, creating a deficit of SFR 63,342 that should be absorbed now by the core budget.
4. Overall the forecast to 31 December 1999 indicates that the fiscal year should be closed, again, with a balanced budget.
RAMSAR CONVENTION BUREAU | ||||
FORECAST OF CORE INCOME FOR 1999 | ||||
AT 31.08.99 | ||||
(in Swiss Francs) | ||||
| INCOME | 1999 APPROVED BUDGET | 1999 INCOME AT 31.08.99 | FORECAST INCOME TO 31.12.99 | |
| 1999 contributions | 2,182,950 | 1,915,664 | 2,175,086 | |
| Voluntary contributions - USA | 725,000 | 725,000 | 725,000 | |
| Swiss tax rebate | 150,000 | - | 135,000 | |
| (on non-Swiss employees) | ||||
| Interest | 110,000 | 56,500 | 105,725 | |
| Administration fee [1] | ||||
| Small Grants Fund | 70,000 | 35,730 | 42,730 | |
| Wetlands for the Future | 0 | - | 20,000 | |
| Swiss Grant | 0 | - | 13,445 | |
| Project cross charges (staff time) [2] | 5,000 | 16,000 | 16,000 | |
| TOTAL INCOME | 3,242,950 | 2,748,894 | 3,232,986 | |
| Notes | ||||
| [1] Ten per cent administration fee approved by the 10th Meeting of the Standing Committee (St Petersburg Beach, USA, 5-9 November 1991) and levied on all allocations from the Small Grants Fund for Wetland Conservation and Wise Use to cover staff time devoted to administering the Fund. | ||||
| [2] Bureau staff paid out of the core budget working on projects which have earmarked funds (project administration). | ||||
Ramsar CORE BUDGET | |||||
Expenditures at 31.08.1999 | |||||
and Forecast to 31.12.1999 | |||||
Approved* | Actual | Forecast | |||
Budget | Expenditures | Expenditures | |||
| EXPENDITURES | Forecast | (to 31 August 1999) | to 31.12.99 | ||
1 | STAFF COSTS | ||||
| a) | Salaries and social charges | 1,878,000 | 1,244,309 | 1,655,967 | |
| b) | Staff position funded from overheads on projects | 85,000 | 40,648 | 86,032 | |
| c) | Staff Hiring/Departure costs | 50,000 | 36,570 | 169,415 | |
2 | SCIENTIFIC AND TECHNICAL SERVICES | ||||
| a) | Ramsar Database | 110,000 | 110,000 | 110,000 | |
| b) | Management Guidance Procedure | 0 | 0 | 0 | |
| c) | Consultants | 0 | 67,949 | 70,000 | |
3 | TRAVEL ON OFFICIAL BUSINESS (International) | 110,000 | 34,954 | 60,000 | |
4 | PURCHASE & MAINTENANCE OF EQUIPMENT/ | ||||
| OFFICE SUPPLIES (including depreciation) | 30,000 | 134 | 35,000 | ||
5 | ADMINISTRATIVE SERVICES & OPERATING COSTS | ||||
| a) | IUCN Services | 355,000 | 355,000 | 355,000 | |
| b) | Operating Costs | 100,000 | 31,059 | 70,800 | |
6 | COMMUNICATIONS AND REPORTING | ||||
| a) | Publications | 130,000 | 191,054 | 230,000 | |
| b) | Newsletter | 30,000 | 0 | 23,000 | |
7 | STANDING COMMITTEE & OTHER COMMITTEES | ||||
| a) | Standing Committee delegate support | 38,500 | 0 | 38,500 | |
| b) | STRP members' support | 38,500 | 20,000 | 20,000 | |
| c) | Regional representatives' support | 20,000 | 0 | 20,000 | |
| d) | Standing Committee chair fund | 0 | 0 | 0 | |
8 | CONFERENCE OF THE PARTIES | ||||
| a) | Cost of the conference | 100,000 | 100,000 | 163,342 | |
| b) | Conference delegate support | 0 | 0 | 0 | |
9 | RAMSAR SMALL GRANTS FUND | 100,000 | 0 | 100,000 | |
10 | RESERVE FUND | 0 | 0 | 0 | |
11 | BAD DEBT PROVISION | 60,000 | 0 | 60,000 | |
12 | EXCHANGE GAIN/LOSS & MISCELLANEOUS | 2,000 | 927 | 15,000 | |
| TOTAL CORE BUDGET | 3,237,000 | 2,232,604 | 3,282,056 | ||
ii. Status of projects managed by the Convention Bureau
5. The following charts present a summary report of the financial transactions during the period 1 January – 31 August 1999 related to some 25 projects managed by the Bureau. These are activities for which earmarked contributions have been received. Some of them are on going activities, such as the Ramsar Advisory Missions and the Small Grants Fund mechanisms; others are one-off activities, such as the publication of a book or the organization of a meeting.
6. The chart provides in the first column a brief explanation of the type of activity. Ramsar Bureau staff will be happy to provide detailed reports on the actions undertaken in the past, or being carried out, under each of the projects. The financial books are also available to provide details about income and expenditure.
