40th Meeting of the Ramsar Standing Committee

06/04/2009

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CONVENTION ON WETLANDS (Ramsar, Iran, 1971)
40th Meeting of the Standing Committee
Gland, Switzerland, 11-15 May 2009


DOC. SC40-2, rev. 1

Ramsar Secretariat budget 2009

Action requested: The Standing Committee is requested to note this report on the budget for the current year and advise the Secretary General as appropriate.


1.      Attached to this note is the Core Budget for 2009 to 2012 as approved by the 10th meeting of the Conference of the Contracting Parties (COP10).

2.      The Secretary General is not at this stage seeking any changes to the budget for 2009, but he notes the following:

  • Cost of living increases for 2009 of 2.6% have been given to all staff entitled to receive them. A few staff members have also been given performance-related increases. The total cost of salary increases has been limited to the 4% budget increase available.
  • The new budget line for the Partnership Coordinator allocates CHF 88,000 for expenditure in 2009.
  • The 2009 budget of CHF 279,190 is to be allocated to Regional Initiatives – see document SC40-10.
  • 2009 travel budgets may not support the currently anticipated travel plans of the Secretariat.
  • IUCN charges to Ramsar for 2009 are currently being finalised but are expected to be in line with the 2009 budget. The final charges agreed for 2009 will be communicated to the Standing Committee at its May meeting.


3.      The Subgroup on Finance is requested to recommend this 2009 budget for the Standing Committee approval.

4.      No budget has traditionally been proposed for non-Core activities. Points to note include:

  • There have been no 2008 or 2009 contributions from the Swedish International Development Cooperation Agency (SIDA).
  • Danone 2009 income – Danone General Communications Funding (Eur 250,000 expected) and Evian Ecole de l’Eau (Eur 131,000 and Eur 182,000 expected).
  • Additional voluntary funding is required for the Scientific and Technical Review Panel (STRP), the Wetlands for the Future Fund (WFF), the Small Grants Fund (SGF), and Swiss Grant for Africa (SGA).
  • For all non-Core activities, expenditure commitments are only made following cash receipt.
  • 2009 Voluntary additional contributions from African nations (Resolution X.2, para 15) have to date amounted to CHF 2000 and are being accumulated in a non-core budget line for expenditure on African Regional Initiatives as stipulated in the Resolution.


5.      For 2010 contributions we would like to suggest that the Secretariat does not raise provisional invoices in mid-2009, which would then be superseded by final invoices in December 2009 when UN contribution scales are revised, but instead just issue final invoices in December 2009. Contracting Parties can be reminded in writing before the end of the year that the principal of a 4% overall increase applies and that they should budget for a 4% increase for 2010. There is a risk to this approach that cash flow in early 2010 may be detrimentally affected. However, larger Contracting Parties will not pay until final invoices are issued anyway, and the benefit of less administrative work at the Secretariat and less scope for error and confusion for Contracting Parties in considered to be greater.

Core Budget 2009-2012 as approved by COP 10

RAMSAR FOUR % GROWTH BUDGET 2009 to 2012

          
 

COP9 approved

        

EXPENDITURES

2008

2008

2009

2009

2010

2010

2011

2011

2012

2012

 

CHF

CHF

        
           

A. SECRETARIAT SENIOR MANAGEMENT

 

476,466

 

494,365

 

512,979

 

532,338

 

552,472

i. Salary & social costs (SG)(Ass’t) (20%DSG)

447,466

 

465,365

 

483,979

 

503,338

 

523,472

 

ii. Travel on Official Business (International) (2K for NCD)

29,000

 

29,000

 

29,000

 

29,000

 

29,000

 
           

M. PARTNERSHIP Co-ordinator

   

87,278

 

141,696

 

198,290

 

257,149

i. Partnership Account

  

87,278

 

141,696

 

198,290

 

257,149

 
           

B. REGIONAL ADVICE & SUPPORT

 

1,128,931

 

1,170,903

 

1,214,554

 

1,259,951

 

1,307,164

i. Salaries & social costs (SRAs, Assistants, Oceania officer)

1,049,304

 

1,091,276

 

1,134,927

 

1,180,324

 

1,227,537

 

ii. Travel on Official Business (International)

79,627

 

79,627

 

79,627

 

79,627

 

79,627

 
           

C. SUPPORT TO REGIONAL INITIATIVES

 

279,190

 

279,190

 

279,190

 

279,190

 

279,190

i. Regional networks (cooperation)

179,190

 

179,190

 

179,190

 

179,190

 

179,190

 

ii. Regional centers (training & capacity-building)

100,000

 

100,000

 

100,000

 

100,000

 

100,000

 
           

D. SCIENTIFIC AND TECHNICAL SERVICES

 

567,360

 

574,415

 

581,752

 

589,383

 

597,319

i. STRP (implementation/meeting & staff costs)

205,985

 

205,985

 

205,985

 

205,985

 

205,985

 

ii. Ramsar Sites Information Service

170,000

 

170,000

 

170,000

 

170,000

 

170,000

 

iii. DSG (60%)

176,375

 

183,430

 

190,767

 

198,398

 

206,334

 

iv. Travel on Official Business (International) (NCD)

15,000

 

15,000

 

15,000

 

15,000

 

15,000

 
           

E. CEPA - COMMUNICATION, EDUCATION & PUBLIC AWARENESS

 

590,738

 

607,131

 

624,181

 

641,912

 

660,352

i. Salaries & social costs (DSG 20%)(SrAdminAss’t - 34%)

409,835

 

426,228

 

443,278

 

461,009

 

479,449

 

ii. CEPA Programme

30,000

 

30,000

 

30,000

 

30,000

 

30,000

 

iii. Communications & Reporting implementation

150,903

 

150,903

 

150,903

 

150,903

 

150,903

 
           

F. ADMINISTRATION & PERSONNEL MANAGEMENT

 

360,244

 

371,224

 

382,642

 

394,518

 

406,868

i. Administration (salaries & social costs)

237,512

 

247,012

 

256,893

 

267,169

 

277,855

 

ii. Human Resources (salaries & social costs) (SrAdminAss’t - 33%)

36,976

 

38,455

 

39,993

 

41,593

 

43,257

 

iii. Other employment benefits

50,000

 

50,000

 

50,000

 

50,000

 

50,000

 

iv. Staff hiring and departure costs

35,756

 

35,756

 

35,756

 

35,756

 

35,756

 
           

G. FINANCE MANAGEMENT

 

197,321

 

205,214

 

213,422

 

221,959

 

230,838

i. Salaries & social costs (SrAdminAss’t-33%)

197,321

 

205,214

 

213,422

 

221,959

 

230,838

 
           

H. OPERATING COSTS

 

88,529

 

88,529

 

88,529

 

88,529

 

88,529

i. Operating Costs (photocopying, printing, courier)

76,529

 

76,529

 

76,529

 

76,529

 

76,529

 

ii. Purchase & Maintenance of Equipment/Office Supplies

12,000

 

12,000

 

12,000

 

12,000

 

12,000

 

(including depreciation)

          
           

I. STANDING COMMITTEE SERVICES

 

72,812

 

72,812

 

72,812

 

72,812

 

72,812

i. Standing Committee delegates’ support

47,056

 

47,056

 

47,056

 

47,056

 

47,056

 

ii. Simultaneous interpretation at SC meetings

25,756

 

25,756

 

25,756

 

25,756

 

25,756

 
           

L. COP related costs incurred by the Secretariat

 

34,952

 

0

 

0

 

0

 

-

           

SubTotal

 

3,796,543

 

3,951,061

 

4,111,758

 

4,278,882

4,452,693

4,452,693

           

K. IUCN SERVICE CHARGES (13% of expenditures)

 

493,551

 

513,638

 

534,529

 

556,255

 

578,850

(Administration, Human Resources, Finance & IT services)

          
           

J. MISCELLANEOUS

 

75,000

 

75,000

 

75,000

 

75,000

 

75,000

i. Bad debt provision

15,000

 

15,000

 

15,000

 

15,000

 

15,000

 

ii. Exchange loss

35,000

 

35,000

 

35,000

 

35,000

 

35,000

 

iii.Staff termination & repatriation provisions*

25,000

 

25,000

 

25,000

 

25,000

 

25,000

 
  

4,365,094

        

TOTAL FORECAST EXPENDITURE

   

4,539,698

 

4,721,286

 

4,910,137

 

5,106,543

    

4,539,698

 

4,721,286

 

4,910,137

 

5,106,543

* Accounting requirement, can be treated as a reserve amount.

   

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