Documents for the 24th meeting of the Standing Committee

03/11/1999
24th Meeting of the Ramsar Standing Committee
Gland, Switzerland, 29 November-2 December 1999
Agenda item 10.2

DOC. SC24-17

Review of 1999 core and projects income and expenditure

Action requested: The Standing Committee is requested to receive the report of the Subgroup on Finance concerning:
i) the core budget income and expenditure for the current fiscal year; and
ii) implementation of projects managed by the Bureau.

 i) Core budget income and expenditure for 1999

1. Attached are the charts showing core budget income and expenditure at 31 August 1999 and a forecast to 31 December 1999.

2. The forecast income to 31 December 1999 shows only a small deviation from the forecast income for the year approved by the Standing Committee at its 1998 annual meeting.

3. Concerning expenditures, there are some deviations form the forecast expenditures approved by the Standing Committee, as follows:

a) Staff costs: minor savings

b) Travel on official business: considerable savings due, to a large extent, to the fact that the preparations for COP7 forced staff to reduce travel and attendance at meetings.

c) Publications: considerable over-expenditure due to more translation costs and the production of promotional materials.

d) COP7 Conference costs: the Bureau expenditure concerning COP7 amounted to SFR 878,771, of which only SFR 815,429 were raised, creating a deficit of SFR 63,342 that should be absorbed now by the core budget.

4. Overall the forecast to 31 December 1999 indicates that the fiscal year should be closed, again, with a balanced budget.


RAMSAR CONVENTION BUREAU

FORECAST OF CORE INCOME FOR 1999

AT 31.08.99

(in Swiss Francs)

INCOME

1999 APPROVED BUDGET

1999 INCOME AT 31.08.99

FORECAST INCOME TO 31.12.99

1999 contributions

2,182,950

1,915,664

2,175,086

Voluntary contributions - USA

725,000

725,000

725,000

Swiss tax rebate

150,000

-

135,000

(on non-Swiss employees)
Interest

110,000

56,500

105,725

Administration fee [1]
Small Grants Fund

70,000

35,730

42,730

Wetlands for the Future

0

-

20,000

Swiss Grant

0

-

13,445

Project cross charges (staff time) [2]

5,000

16,000

16,000

TOTAL INCOME

3,242,950

2,748,894

3,232,986

Notes
[1] Ten per cent administration fee approved by the 10th Meeting of the Standing Committee (St Petersburg Beach, USA, 5-9 November 1991) and levied on all allocations from the Small Grants Fund for Wetland Conservation and Wise Use to cover staff time devoted to administering the Fund.
[2] Bureau staff paid out of the core budget working on projects which have earmarked funds (project administration).

 

Ramsar CORE BUDGET

Expenditures at 31.08.1999

and Forecast to 31.12.1999

Approved*

Actual

Forecast

Budget

Expenditures

Expenditures

EXPENDITURES

Forecast

(to 31 August 1999)

to 31.12.99

1

STAFF COSTS
a) Salaries and social charges

1,878,000

1,244,309

1,655,967

b) Staff position funded from overheads on projects

85,000

40,648

86,032

c) Staff Hiring/Departure costs

50,000

36,570

169,415

2

SCIENTIFIC AND TECHNICAL SERVICES
a) Ramsar Database

110,000

110,000

110,000

b) Management Guidance Procedure

0

0

0

c) Consultants

0

67,949

70,000

3

TRAVEL ON OFFICIAL BUSINESS (International)

110,000

34,954

60,000

4

PURCHASE & MAINTENANCE OF EQUIPMENT/
OFFICE SUPPLIES (including depreciation)

30,000

134

35,000

5

ADMINISTRATIVE SERVICES & OPERATING COSTS
a) IUCN Services

355,000

355,000

355,000

b) Operating Costs

100,000

31,059

70,800

6

COMMUNICATIONS AND REPORTING
a) Publications

130,000

191,054

230,000

b) Newsletter

30,000

0

23,000

7

STANDING COMMITTEE & OTHER COMMITTEES
a) Standing Committee delegate support

38,500

0

38,500

b) STRP members' support

38,500

20,000

20,000

c) Regional representatives' support

20,000

0

20,000

d) Standing Committee chair fund

0

0

0

8

CONFERENCE OF THE PARTIES
a) Cost of the conference

100,000

100,000

163,342

b) Conference delegate support

0

0

0

9

RAMSAR SMALL GRANTS FUND

100,000

0

100,000

10

RESERVE FUND

0

0

0

11

BAD DEBT PROVISION

60,000

0

60,000

12

EXCHANGE GAIN/LOSS & MISCELLANEOUS

2,000

927

15,000

TOTAL CORE BUDGET

3,237,000

2,232,604

3,282,056

ii. Status of projects managed by the Convention Bureau

5. The following charts present a summary report of the financial transactions during the period 1 January – 31 August 1999 related to some 25 projects managed by the Bureau. These are activities for which earmarked contributions have been received. Some of them are on going activities, such as the Ramsar Advisory Missions and the Small Grants Fund mechanisms; others are one-off activities, such as the publication of a book or the organization of a meeting.

6. The chart provides in the first column a brief explanation of the type of activity. Ramsar Bureau staff will be happy to provide detailed reports on the actions undertaken in the past, or being carried out, under each of the projects. The financial books are also available to provide details about income and expenditure.

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