27th Meeting of the Ramsar Standing Committee -- Draft Agenda

23/10/2002
27th Meeting of the Ramsar Standing Committee
Valencia, Spain, 17 November 2002
Agenda papers

DOC. SC27-1

 
Draft Annotated Agenda

Venue: Museo de Ciencias Príncipe Felipe (COP8 venue)
Sala Auditórium

Note: Participants are advised to arrive at the venue with sufficient time for registration before the meeting (which could take time if badges with photographs are finally required by security). Badges will be a requirement for gaining access to the building. Please also note that the passport or other appropriate identification document with photograph will be required for registration.

09.30 - 12.30

1. Welcoming remarks by the host country and the Chair

2. Brief report on the arrangements for COP8 by the Secretary General and the host country

3. General review of the Ramsar COP8 Provisional Annotated Agenda and Programme (Document COP8 DOC. 1 Rev. 3)

4. Election of COP8 President and Vice-presidents

The Rules of Procedure state that "At the commencement of the first session of each ordinary meeting, a President and two Vice-Presidents shall be elected from among the representatives of the Parties present at the meeting, on the basis of a proposal put forward by the Conference Committee. In preparing its proposal on this matter, the Conference Committee shall consider first the candidate(s) put forward by the host country of the meeting for the post of President of the meeting."

The Ministry of the Environment has informed the Bureau that Spain will nominate as President of the COP Mrs. María del Carmen Martorell Pallás, Secretary General of Environment at the Ministry. The General Secretariat of Environment is the section responsible inter alia for the execution, under the direct authority of the Minister, of the department's competences in the areas of environment, nature conservation, wise use of natural resources, forests and forest products use, and environmental education and public participation, all of them with the aim of achieving sustainable development.

The Bureau will bring proposals for the two Vice-Presidents, taking into account geographical distribution, official languages, and Parties that have held these positions in previous COPs.

5. Appointment of the Credentials Committee

The Rules of Procedures state that: "A Credentials Committee composed of one Party from each of the Ramsar regions, elected at the first session of each ordinary meeting on the basis of a proposal from the Conference Committee, shall examine the credentials and submit its report to the Conference of the Parties for approval."

The Bureau will consult with pre-registered delegates about their willingness to serve in the Committee and bring proposals for nomination.

The Secretary General has designated Ms Annette Keller from the Ramsar Bureau to serve the Committee during the COP.

The proposed schedule of meetings of the Credentials Committee is as follows:
Tuesday, 19 November, 13.15-14.45 and 18.15-22.00
Wednesday, 20 November, 08.00-09.15; 13.15-14.45 and 19.15-22.00
Thursday, 21 November, 13.15-14.45

Venue of meetings: Room Ciencia 1

6. Establishment of COP Committees

The draft Agenda for the COP includes:

Item VI. Appointment of the Credentials Committee and any other committees
Pursuant to the Rules of Procedure, the Conference will appoint a Credentials Committee on the basis of proposals made by the Conference Committee, and may establish any other committees necessary to enable the Conference to carry out its functions. The COP may establish a Committee on the Strategic Plan 2003-2008 and the Work Plan 2003-2005; a Committee on Finances and Budget; and a Committee on content and duration of future Ordinary Meetings of the Conference of the Contracting Parties.

6.1 Committee on the Strategic Plan 2003-2008 and the Work Plan 2003-2005

i) The Bureau proposes that the core group of this Committee be the members of the Subgroup of the Standing Committee on the Strategic Plan, namely Algeria, Australia, Japan, Slovak Republic, Trinidad and Tobago, Uganda (Chair), and USA, plus the STRP Chair, representatives of the International Organization Partners, and the Secretary General (ex officio).

ii) In addition, the Bureau suggests inviting additional Parties to serve on the Committee, as follows: two from Africa, two from Asia, three from Europe, and two from the Neotropics. The Bureau will bring a list of Parties, in case this proposal is accepted.

iii) As established by the Rules of Procedure, meetings of the Committee should be open, unless otherwise decided by the Committee.

iv) Since this Committee will be dealing with the key document in front of the COP, it is proposed that it hold an intensive series of meetings from Tuesday to Friday, as follows:
Tuesday, 19 November, 08.00-09.15 (Venue: Arcada 1) and 18.15-22.00 (Venue: Auditorium)
Wednesday, 20 November, 08.00-09.15 (Venue: Arcada 1) and 19.15-22.00 (Venue: Auditorium)
Thursday, 21 November, 08.00-09.15 (Venue: Arcada 1) and 13.15-14.45 (Venue: Auditorium)
Friday, 22 November, 13.15-14.45 and 19.15-22.00 (Venue: Auditorium)

v) Given the importance of this Committee, the Bureau has arranged simultaneous interpretation facilities for its meetings, according to the proposed schedule.

vi) The Bureau will prepare a version of the draft Strategic Plan with the amendments that for a number of reasons the Bureau considers should be analyzed by the Committee. This amended draft will be available to the Committee in sufficient numbers in the three official languages.

vii) The Deputy Secretary General will represent the Secretary General in this Committee.

6.2 Committee on Finances and Budget

i) The Bureau proposes that the core group of this Committee be the members of the Subgroup on Finance of the Standing Committee, namely Algeria, Argentina, Armenia (Chair), Japan and Mexico

ii) In addition, the Bureau suggests inviting additional Parties to serve on the Committee, as follows: two from Africa, two from Asia, three from Europe, two from the Neotropics, and one from Oceania. The Bureau will bring a proposed list of Parties, in case this proposal is accepted.

iii) As established by the Rules of Procedure, meetings of the Committee should be open, unless otherwise decided by the Committee.

iv) The Secretary General will serve on this Committee, assisted by the Bureau Accountant, Ibrahim Shaame.

v) The proposed schedule of meetings is as follows:
Tuesday, 19 November, 18.15-22.00 - Venue: Arcada 3B
Wednesday, 20 November, 19.15-22.00 - Venue: Arcada 3B

Other meetings should be agreed by the Committee, if so required.

6.3 Committee on content and duration of future Ordinary Meetings of the Conference of the Contracting Parties

i) The Bureau proposes that this Committee be established as an open-ended committee (without previously assigned members) and be chaired by the United States of America.

The proposed schedule of meetings is as follows:
Tuesday, 19 November, 18.15-22.00 - Venue: Ciencia 2

Other meetings should be agreed by the Committee, if so required.

From the Bureau side the Committee will be served by Bill Phillips (consultant)

7. Establishment of Contact Groups

There are a number of draft resolutions that may require consultations among Parties in order to arrive at a consensus text. Thus, the Bureau proposes that the COP establish, at the proposal of the Conference Committee, the following open-ended Contact Groups, with their proposed Lead Parties (subject to their agreement) and schedule of meetings:

Contact Group on COP8 - DR 1 (water allocation) and COP8 - DR 2 (WCD Report)
Lead Party: South Africa - Bureau staff: Bill Phillips (consultant)
Tuesday, 19 November, 08.00 - 09.15 and 13.15 - 14.45
Room Ciencia 2

Contact Group on COP8 - DR 18 (invasive species)
Lead Party: Senegal - Bureau staff: Anada Tiega
Tuesday, 19 November, 08.00 - 09.15; 13.15 - 14-45; and 18.15 - 22.00
Room Ciencia 4

Contact Group on COP8 - DR 3 (climate change)
Lead Party: Norway - Bureau staff: Najam Khurshid
Tuesday, 19 November, 13.15 - 14.45 and 18.15 - 22.00
Room Ciencia 3

Contact Group on COP8 - DR 14 (management planning) and COP8 - DR 15 (San José Record)
Lead Party: France - Bureau staff: Tobias Salathé
Tuesday, 19 November, 08.00 - 09.15 and 20.15 - 22.30
Room Arcada 1

Contact Group on COP8 DR 28 /28 bis (STRP modus operandi)
Lead Party: Canada - Bureau staff: Doug Taylor (IOP)
Tuesday, 19 November, 18.15 - 22.00
Room Arcada 3A

Contact Group on COP8 DR 10 (Strategic Framework for the Ramsar List) and associated draft resolutions
Lead Party: Costa Rica - Bureau staff: Bill Phillips (consultant)
Wednesday, 20 November, 08.00 - 0915 and 20.15 - 22.00
Room Arcada 2

Contact Group on COP8 DR 19 (cultural issues)
Lead Party: Philippines - Bureau staff: Thymio Papayannis (consultant)
Wednesday, 20 November, 08.00 - 09.15; 13.15 - 14.45; and 18.15 - 22.00
Room Ciencia 4

Contact Group on COP8 DR 34 (agriculture)
Lead Party: Slovenia - Bureau staff: Alain Lambert
Wednesday, 20 November, 08.00 - 09.15 and Thursday, 21 November, 08.00 - 09.15
Room Ciencia 2

All Contact Groups should function in English and this should be the language for drafting, unless the majority of those present at a particular session decides otherwise.

8. Opening ceremony and social functions

Review of arrangements and procedures. A programme for the opening ceremony will be available at the meeting.

The opening ceremony includes the presentation of the three Ramsar Awards and the two Recognitions of Excellence. This part of the opening ceremony should include, for the three Awards, a 3-minute video with the citation, presentation of the diploma, presentation of the sculpture representing the Award, and presentation of the 10,000-dollar cheque. For the two Recognitions of Excellence, the 3-minute video and presentation of the diploma.

9. Nomination of STRP members for the next triennium

The Bureau will submit the list of nominations received from Parties before the deadline of 16 October 2002.

10. Conference Committee

The Rules of Procedure indicate that:

Rule 26

1. The voting members of the Standing Committee of the Convention shall constitute the Conference Committee, which shall also include the elected President and Vice Presidents of the current meeting. Observers may be invited to attend meetings of the Conference Committee, if required. The Conference Committee shall be chaired by the chairperson of the Standing Committee during the period previous to the current meeting.

The Conference Committee shall meet at least once daily to review the progress of the meeting, including the draft of the report of the previous day prepared by the Secretariat, and to provide advice to the President in order to ensure the smooth development of the rest of the proceedings.

It is proposed that the Committee meet every day from 08.00-09.00 a.m. in Room Auditorium. Simultaneous interpretation will be provided, in line with the Memorandum of Understanding signed by the Bureau with the Ministry of Environment of Spain in relation to facilities at the COP. However, the Standing Committee practice of documentation provided only in English should also apply to the Conference Committee, since the Bureau will not be able to guarantee that all documents submitted to the consideration of the Committee every morning will be available in the three official languages. This is in line with Rule 7, which says: "(c) There shall be no requirement to provide interpretation in committee or working group sessions, including the Conference Committee."

11. Approval of Small Grants Fund projects

See document SC27.2

12. Audited accounts 2001

See document SC27.3

13. Any other business


SC27-02 - Small Grants Fund: approval of project proposals for 2002

SC27-03 - Audited accounts for FY 2001 and status of the Reserve Fund

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