The 9th Meeting of the Conference of the Contracting Parties

04/10/2005


"Wetlands and water: supporting life, sustaining livelihoods"
9th Meeting of the Conference of the Contracting Parties
to the Convention on Wetlands (Ramsar, Iran, 1971)
Kampala, Uganda, 8-15 November 2005

Ramsar COP9 DOC. 22
Information paper
[English only]

Enhancing the information on Wetlands of International Importance (Ramsar sites): the role of the Ramsar Sites Information Service

Note by the Secretariat

1. The attached progress report has been prepared by Doug Taylor of Wetlands International under the terms of WI's 2003-2005 contract with the Ramsar Secretariat to maintain the 'Ramsar Sites Database'.

2. The report outlines the substantial developments which have taken place during this triennium to make the Ramsar Sites Database and supporting service more valuable and accessible, in particular in providing online Web access to the increasing suite of data and information available on designated Ramsar sites, including the searchable Ramsar Sites Database and copies of full Information Sheets on Ramsar Wetlands (RIS) and maps. Access to this information is now being developed through an interactive map-based system, as well as through other search methods. In view of this expansion of the services available, such that the system is now much more than just a database, the service has now been retitled as the 'Ramsar Sites Information Service' to reflect its wider scope. The service is available on line on: http://www.wetlands.org/RSDB/Default.htm

3. A number of these developments, including the implementation of the wetland inventory meta-database called for in Resolution VIII.6 and the 'Web-mapper', have been made possible through additional funding acquired for the implementation of related projects which support Ramsar Convention implementation. These include the European Space Agency (ESA) "GlobWetland" project, which is developing remote sensing tools and information for wetland managers on 50 Ramsar sites worldwide. The GlobWetland project is a follow-up to the ESA's successful TESEO project designed to support Convention implementation, which was reported to COP8.

4. The report also outlines a number of suggested future directions for further development, notably in relation to Objective 3 of the current contract, which is presently a largely unfunded element of the work, concerning gap analyses of the Ramsar sites network in relation to the distribution of the wetland resource, as additional support to Parties in their establishment of the strategies and priorities for Ramsar site designation called for in Resolution VIII.10. This area of work is also linked to that of assessing and reporting on the status and trends of wetlands, which is assuming increased priority under the Convention, notably in relation to the CBD/WSSD 2010 biodiversity target of "significantly reducing the rate of loss of biodiversity", and in relation to the ecological outcome indicators for the effectiveness of the Convention developed by the Scientific and Technical Review Panel (see COP9 DR1 Annex D and COP9 DOC.18).

5. The report also recommends that the preparation of the "Ramsar Sites Directory" should be discontinued. This aspect of the work takes up a considerable proportion of the staff time and funding under the contract. However, its original purpose and utility (providing a standard summary statement for each Ramsar site) has now become much less important owing to this information now becoming much more consistently available through the use of the RIS, in combination with the summary information provided in the Ramsar sites "Annotated List". Dropping this aspect of the current work would allow for greater flexibility in pursuing the more innovative developments expected under current (unfunded) Objective 3, and in enhancing the suite of data and information accessible for each Ramsar site.

Enhancing the information on Wetlands of International Importance (Ramsar sites): the role of the Ramsar Sites Information Service

1. Introduction and Background

1. The Ramsar Convention on Wetlands has, since its inception, been a very practical international agreement. This is because, in order to discharge its purpose of creating a network of internationally important wetlands and safeguarding migrant populations of waterbirds, sites are designated by a Contracting Party and recorded in the List of Wetlands of International Importance, and managed within a global network to the best ability of the Contracting Party responsible for the site. Sites are designated in order to contribute towards the Vision for the List:

"To develop and maintain an international network of wetlands which are important for the conservation of global biological diversity and for sustaining human life through the ecological and hydrological functions they perform" (taken from Resolution VII.11).

2. Over the years since the Convention was established, essential tools for describing wetlands and for establishing quality criteria for designation have been developed and are now well established. Because it is a practical agreement, factual information about wetlands, wetland species and their management have been collected over many years by the management authorities responsible for the Ramsar sites.

3. The Information Sheet on Ramsar Wetlands (RIS) is completed and supplied to the Ramsar Secretariat when a Ramsar site is designated by a Contracting Party. The RIS (and its accompanying guidance) was developed by Wetlands International and its founding organizations to enable the standardised collection and exchange of information about sites from Contracting Parties, according to the criteria established for designation.

4. The RIS is the main organizing tool to support the List of Wetlands of International Importance, for it holds the essential information about a site, including basic information about ecological status. The RIS for each site and a map describing the boundary of the site are held by the Ramsar Secretariat, which also maintains the List.

1.1 Ramsar Sites Information Service - the development of information products on Ramsar sites

5. One of the organizations that later formed Wetlands International, the International Waterfowl and Wetlands Research Bureau (IWRB), which had been providing support to the Convention since its adoption, produced the first Directory of Wetlands of International Importance in 1987 for participants at COP3 (Regina, Canada). Since then six further editions have been published and for COP9 a eighth edition is scheduled. IWRB, under successive MoUs with IUCN, was formally responsible for key data support services to the Ramsar Bureau.

6. The outposted Ramsar Liaison Officer developed the Ramsar Sites Database from 1990 onwards to act as a searchable metadata index to the content of the RISs. The database permits the Secretariat to monitor, assess and report to Parties on the progress in developing the Ramsar List towards the 'comprehensive and coherent national and international network of Ramsar sites' called for in the Strategic Framework and Guidelines for the future development of the List of Wetlands of International Importance (Resolution VII.11), as well as providing an request service to all those seeking information on Ramsar sites.

7. These two information services, the Directory and the Database, have remained as essential foundations for the work of the Convention to the present day.

8. The Ramsar Bureau (now Secretariat) since 1996 has developed an abbreviated form of the Directory called the Annotated List, which is now maintained through the Ramsar Secretariat's Web site and in a frequently-updated printed volume, and this information also provides the basis for announcements of new site designation on the "What's New" section of the Ramsar Web site. Both the Directory and the Annotated List are based upon information provided in the RIS.

8. Since 1999, Wetlands International has maintained the Directory of Wetlands of International Importance in electronic form (CD-ROM and Internet), enabling open access to the detailed site descriptions.

10. Subsequently, in 2003, Wetlands International transferred the content of the Ramsar Sites Database from a closed system, previously accessible only to staff, to an open access web-searchable information service. This has dramatically changed the way the information services of the Convention are delivered, enabling users, including Ramsar Secretariat staff, to have rapid access to site information in the form and style that they desire.

11. Ramsar Sites Information Service. The information services and products on Ramsar sites currently available to Parties and others through the Convention include the following:

1.2 The Cost/benefit of the service arrangements for Ramsar sites between Wetlands International and the Ramsar Secretariat

12. The Ramsar Convention Secretariat and Wetlands International have a long-standing relationship based on technical partnership. Wetlands International is one of the International Organization Partners of the Convention and the six-year Memorandum of Cooperation (November 2004) commits Wetlands International to support the Ramsar Strategic Plan. This MoC, and its predecessor Memorandum of Agreement (MoA) of 1997, recognises the effectiveness of the strategic partnership, based on the competencies of Wetlands International, to deliver against the Strategic Plan targets.

13. Since the foundation of the Convention, Wetlands International and its founding organization, IWRB, have supported the Convention technically, and in doing so, have enabled the Ramsar Secretariat to perform its work, while adding value to the resources of the Convention. This has been demonstrated in past cost/benefit analysis evidence supplied to the Conference of the Parties (Standing Committee Subgroup on COP8, May 2002).

14. Presently, Wetlands International is contracted by the Ramsar Secretariat to provide the "Ramsar Sites Database Service" to the Secretariat for the period 2003-2005. The Objectives and Actions for the Service are detailed in Annex 1. The three top level Objectives are:

Objective 1: to maintain the Ramsar site information and database and seek to improve the quality of data held.
Objective 2: to provide specific information products from the Ramsar Sites Database and facilitate analysis and application of the information.
Objective 3: to provide advice for implementation of the Strategic Framework for the future development of the List of Wetlands of International Importance.

15. The overall cost to the Convention of providing the Ramsar Information Service is effectively subsidised by Wetlands International over the triennium 2003-2005 (and in past triennia) because the budget available from Convention funds is below the economic cost of providing the Service, especially for Objective 3, which is regarded as unfunded.

16. However, in recognition of many years of accumulated deficit-based funding, COP8 agreed to increase the annual increment over the triennium, so that in the final year of 2005, the cost of providing the Service was, in 2005 - for Objectives 1 and 2 and for the first time - met in full.

17. Recently, the Convention has also gained, at no additional cost to the finances of the Convention and Secretariat, a powerful Internet-based wetland inventory meta-database which was designed to fully conform to the intention of Resolution VIII.6, as requested in its paragraphs 19 and 20:

19. ALSO CALLS UPON all Contracting Parties and others who have undertaken, or are undertaking, wetland inventory to document information about the inventory, its data holdings, management and availability using the standard metadata record provided in the Framework for Wetland Inventory, so as to make this information available as widely as possible;

20. REQUESTS the Ramsar Bureau and Wetlands International, working with its Wetland Inventory and Monitoring Specialist Group, to make available, if possible, the standard metadata record for wetland inventory on the World Wide Web so that Contracting Parties and others can report and make fully available the information about their wetland inventories, and so as to assist in the updating by Wetlands International of global information about the status of wetland inventory;

18. This meta-database was developed by Wetlands International through the European Space Agency funded "GlobWetland Project", which is providing over two years a series of space imaging products to 17 countries at 50 Ramsar sites (see www.globwetland.org).

19. In addition to the meta-database (which is also a core tool for the GlobWetland Information Service), a powerful Web Mapper capable of hosting high resolution maps and satellite images was also developed at no cost to the Convention.

20. These two developments deliver two key advantages for enhanced functioning of the Convention's Ramsar Sites Information Service:

i) A Ramsar Convention-adapted GlobWetland meta-database is now running as the main tool to relate all available information for sites, or at country, regional or global levels together.

ii) The Web Mapper now hosts the available Ramsar site maps, Ramsar site digital boundaries (where these have been supplied by Parties) and, for at least the Ramsar sites within the GlobWetland Project, many additional satellite-based products.

21. Technical information about the GlobWetland meta-database and the Web Mapper are provided in Annexes 2 and 3.

2. Ramsar Sites Information Service and Convention needs

22. This section reviews the current services provided within the Ramsar Sites Information Service and discusses options for their further development, in order to fully satisfy the needs of the Convention and its Contracting Parties.

23. As described above, the Ramsar Sites Information Service supports the Convention and its Secretariat through the provision of data custodian services and analyses of official data supplied by Contracting Parties. Details of the Objectives and Actions agreed under the contract arrangements between Wetlands International and the Ramsar Secretariat are given in Annex 1. In the first section below, the status of the current services required to be delivered under the contract are reviewed. In a subsequent section, the gaps identified in the services are addressed.

2.1 Current services and their potential for future development

24. In this section the existing services within the Ramsar Sites Information Service are briefly reviewed and priority actions for recommended further development are summarised.

Information service - dealing with requests

25. A key function of the Ramsar Sites Information Service is to deal with enquiries and requests for information received from all over the world (Objective 2, Action 2.1), in addition to those from staff in the Secretariat. Also as part of this aspect of the Information Service, Wetlands International tracks and provides Ramsar Secretariat staff with regular listings of those designated sites for which an updated RIS is due or overdue and those sites for which information and/or maps are inadequate, so as to assist the Secretariat's work with Parties to ensure fulfillment of COP decisions on Ramsar site information.

26. Staff of the Service work closely with the Secretariat to respond effectively (all calls and enquiries are logged) and deal with many complex issues related to information about sites, including mapping, management, contacts, etc. This is one of the most vital and flexible functions of the Service, and enquiries and requests are received directly by Service staff in Wetlands International, who in most cases directly provide the response.

27. Since the launching of the online Ramsar Sites Database in 2003, feedback from users and monitoring records show that many enquiries are directly satisfied by use of this online part of the Information Service. Routine enquiries about, for example, site location, size and other simple data are easily satisfied through these self-help tools. Likewise, the provision online of the RISs themselves for almost all designated sites has reduced the requests to the Information Service for copies of these materials. As anticipated, this has significantly reduced the overall amount of time needed by Information Service staff for responding to requests.

28. More complex enquiries do still need to be dealt with by Information Service staff. These can range from synthesising site information for a region, e.g. MedWet, to advising on how to collate information to designate a new Site.

Development outlook

29. Wetlands International staff working in the Ramsar Sites Information Service are qualified ecologists and information specialists who work with the RIS for each site and fully understand both the scientific and technical content and the role of site designation within the Vision for the List. The more efficient online mechanisms now established for information queries on Ramsar sites means that these expert staff will in future be able to allocate more of their time for the delivery of other strategic aspects and analyses of the Ramsar sites work, as outlined in the following sections of this report. This may include devoting more time to work on further development of the List, and to improving the strategic advice available to Contracting Parties for site designation, including through the provision of designation advice regarding waterbirds (in relation to designation Criteria 5 and 6) and vulnerable and endangered wetland-dependent species, and provision of information on the under-representation of wetland types within their biogeographical context.

Ramsar Sites Database

30. The Ramsar Sites Database is a specialised database, which holds records about every designated Ramsar site, drawn from the RIS. As an organizer of the RIS data its function is quite clear and therefore the need for it will remain.

31. The Database is now primarily designed to allow Internet-based searches on any of the RIS fields and to provide search results on screen or as a downloadable file for later manipulation in spreadsheet software. Whenever possible, every site record in the Database is also linked to the RIS, a map and a Directory entry.

32. The primary value of such a database is to allow searches on specific RIS information across all site records and to return all records of sites containing that information. However, because the text information in a RIS is often lengthy, the approach taken by Wetlands International is to enter key words that best describe the text content associated with each part of the RIS into the Database. Objective data, such as site location, criteria, wetland type, and area are always entered in full. Thus a Database record can also provide a useful summary of information about a site, although that is not the primary purpose of the Database, which is to index site records for viewing, mapping or later analysis.

Development outlook

33. Ecological data. Because the free text information provided in an RIS by Contracting Parties is not entered into the Database, much of the ecologically interesting detailed data, such as species lists where these have been provided, are not stored in searchable format. Instead, when a key word in a Database site record points to information of interest to a user, the user can immediately access the full text of the relevant RIS, which is linked to the record, by jumping direct to the Adobe PDF version of the RIS. However, it would be useful to also be able to search the RIS records by genus or species name, and this will be a priority for future development.

34. Ecological change data. Contracting Parties are expected, in accordance with Resolution 5.4 and Resolution VIII.8, to supply information in fulfillment of Article 3.2 of the Convention:

" Each Contracting Party shall arrange to be informed at the earliest possible time if the ecological character of any wetland in its territory and included in the List has changed, is changing or is likely to change as the result of technological developments, pollution or other human interference. Information on such changes shall be passed without delay to the organization or government responsible for the continuing bureau duties specified in Article 8."

35. In addition, any changes in site status should be notified through revisions to the RIS at least on a six-yearly cycle, under Resolution VI.13:

"In recognition that the status of designated Ramsar sites can and does change, both in terms of their ecological character, the threats to this character, and the conservation management process and actions underway, Resolution VI.13 has urged Contracting Parties to revise the data provided in the RIS at least every six years."

36. However, the Sites Database is currently able only to refer to change using key words, and cannot store a time series of change records. The development priority is to enable the Database to store baseline and change data obtained from the RIS, supplemented by information contained in Article 3.2 reports to the Secretariat, in line with the instruction on these matters in Resolution VIII.8

Directory of Wetlands of International Importance

37. Since 1987, Wetlands International has compiled, from the information provided by Contracting Parties on each designated Ramsar site, a one to two-page text describing each Ramsar site. The original purpose of this Directory of Wetlands of International Importance was to provide a well-structured, succinct and consistent description of each site for comparison purposes. It should be remembered that this was before a standardised format for information on Ramsar sites in the form of an RIS was established by COP4 in 1990. At that time, the amount and form of information provided on sites was widely different.

38. Subsequent editions of the Directory have until recently provided the only published and readily accessible standard information on each Ramsar site. Wetlands International is contracted to write these Directory entries until the close of the 2003-2005 triennium.

39. The Directory was maintained as a separate Internet-accessible product until recently, when the descriptions were merged and fully linked into the Ramsar Sites Database.

40. Since its inception the Directory has thus bridged the often considerable gap in content and quality between RIS forms and provided information on each site when the original RIS text was not readily available. However, in recent years the standardisation of entries received in the RIS has greatly improved, the Ramsar Secretariat has for some years now also provided an "Annotated List", which provides a short one-paragraph summary description of each site, and all RIS forms are now available in PDF format served via the Internet by the Ramsar Sites Information Service.

41. Taken together, these information sources now largely provide for the purpose for which the Directory was conceived. Furthermore, the RIS access provides the official information on each site as provided by Contracting Parties, whereas the Directory texts are secondary products prepared as an expert interpretation of information in each RIS.

42. In addition the costs of preparation of the Directory entries are high - estimated to be 20% of the total costs of the contract delivering the Ramsar Sites Information Service.

Development outlook

43. Wetlands International and the Ramsar Secretariat consider that the benefits of continuing to devote a significant part of the contract work to the preparation of Directory entries are now greatly outweighed by the costs of this, given the much increased access to original Ramsar site information sources.

44. Therefore, Wetlands International and the Secretariat propose that, at the end of this triennium, preparation of Directory entries should cease. Instead, the Annotated List entries would be accessible as hyperlinked information from the Sites Database, thus acting as the short summary linked to the full RIS. This means that progressively, the Directory entries, as they are updated, will converge on the Annotated List type.

45. The significant resources at present allocated to Directory production are proposed to be re-allocated towards delivery of the higher priority actions under Objective 3 of the Service Contract (see Annex 1).

Web Mapper

46. The Internet-based Web Mapper is comparatively new, and as described earlier, it was developed independently of Convention funding for use in the GlobWetland Project, but with a specification suitable for use by the Convention for accessing information on all Ramsar sites.

47. The Web Mapper accepts all GIS-based vector format maps (e.g., those produced in ArcView, MapInfo, etc.) and displays them in a web page with tools to scroll and zoom the map.

48. At present, the map used for the Ramsar Sites Information Service displays all site locations and hosts vector boundaries for those Contracting Parties that have so far supplied site boundaries in this form to the Secretariat (UK and Hungary). Via the meta-database developed for the GlobWetland Project, all available information products that relate to sites are displayed in a menu when a site is selected via the map. Additionally, the Web Mapper can display a map of a site if the Ramsar Sites Database is first used to find sites - both systems are linked.

Development outlook

49. Demis software. The current web mapper is based on Demis BV software (see www.demis.nl) and is simple and robust with Open Source capabilities. Currently the implementation used by Wetlands International does not connect to other data suppliers such as UNEP-WCMC, and development is planned to connect the mapping data to other global suppliers, e.g. Reefbase. If convincing advice is received to change the software supplier, Wetlands International will do so.

50. Base maps used. The Web Mapper uses a global basemap supplied by Demis (NL based). This is compiled from mainly US sources and is similar to the base map used by UNEP-WCMC. At global, regional and country scale, quality and detail available is adequate.

51. When zoomed in at site level, however, it is inaccurate as a base map, and an alternative must be found. Wetlands International, working with the Secretariat, will encourage UNEP-WCMC to obtain a more precise global basemap that can be used consistently by all environmental conventions. In addition, Contracting Parties will be encouraged to make available base maps that better enable the display and analysis of sites. Also, the developing Ramsar-NASA partnership will be explored for availability of satellite imagery base maps similar to that used at e.g. National Geographic (http://mapmachine.nationalgeographic.com/mapmachine/)

52. Site-based analysis and display. The distribution of Ramsar sites globally is shown within the mapper. It is planned that this will shortly be followed by a function allowing map display of site locations in selections based on designation Criteria, Wetland Type or any other selection created by using the Ramsar Sites Database tools.

53. Inclusion of Ramsar site digital map boundaries. As noted, at present such maps provided by Contracting Parties are included in the Web Mapper only for the United Kingdom and Hungary. Wetlands International and the Secretariat are currently developing a mechanism to acquire such digital boundaries for all European Ramsar sites, as part of an initiative with the European Topic Centre on Nature Protection and Biodiversity, in relation to ensuring availability of protected area boundary information to the European Environment Agency (EEA). Given the increasingly widespread use by Contracting Parties worldwide of GIS to prepare Ramsar site maps, it is anticipated that it will be possible to include site boundary maps for many more Ramsar sites in the coming triennium. The lack of such maps has been a long-recognised limitation to the suite of data and information available on Ramsar sites.

2.2. Strategic direction for the Ramsar Sites Information Service

54. The Ramsar Sites Information Service has had the potential for some time to increase the provision of advice in support of the implementation of the Strategic Framework and Guidelines for the future development of the List of Wetlands of International Importance, subject to resources becoming available.

55. Wetlands International already makes available, within the mandate of Ramsar COP Resolutions VII.11 and VIII.38, benchmark data for the Convention to assist Contracting Parties with the application of Ramsar's 20,000 and 1% waterbird Criteria (Criteria 5 & 6), through its regularly updated publication Waterbird Population Estimates.

56. Resources potentially released from ceasing preparation of the Directory of Wetlands of International Importance could best be targeted at extending the research and provision of advice necessary for application of the other criteria, including proposing a clear biogeographical context for considering representativeness and regional distribution.

57. The Ramsar Secretariat has recently prepared an illustration of how such advice might be provided through a case study of the extent to which the very under-represented wetland type coral has been designated (see Box 1). This illustration was prepared also for consideration in relation to the STRP's development of indicators of the effectiveness of implementation of the Convention (see DOC. SC31-15).

58. Recently, in another strategic example of how the Ramsar Sites Information Service is used, during the development of the European Space Agency-funded GlobWetland Project, the Ramsar Sites Database was used extensively to select, on a broad biogeographical basis, sites that would represent the widest possible set of wetland types for inclusion in the final list of sites to be supported. The geographical (regional) position of candidate sites were tested against four criteria:

Geographical position Criterion 1: All sites which have wetland types represented at global level with two or fewer sites will be selected
Geographical position Criterion 2: All sites which have wetland types represented at regional level with two or fewer sites will be selected
Wetland typology Criterion 1: Sites with one wetland type dominating will normally have greater preference for selection over sites with multiple types having no declared dominance of wetland type
Wetland typology Criterion 2: Sites with multiple wetland types distinctly represented across the site will have preference when wetland delineation is a primary stated need

59. Application of these criteria was used to select the final list of sites and the choices defended within the country User Group. This approach to selection of sites for globally significant studies, in response to requests for advice and assistance from Ramsar Sites Information Service staff, is likely to be further developed.

60. The Ramsar wetlands inventory meta-database (also see Annex 2), which was developed with funds from the GlobWetland Project, offers great potential as a tool for the Convention to relate and connect wetland inventory data to support the analyses necessary for addressing under-representation of wetland type in the List.

61. It is also useful to enable map-based data to be connected for further river basin-based analysis of Ramsar site distribution and to identify gaps in key river basins where site designation would be advantageous. Work done by the World Resources Institute, Watersheds of the World, using data supplied from the Ramsar Sites Database, for the first time placed Ramsar sites into a strategic river basin context with each of the 154 basins analysed as ecological units. This work could be extended to target river basins where more extensive testing of representativeness and application of criteria for designation would be a priority, including as part of the implementation of the Ramsar/CBD River Basin Initiative currently being finalised for implementation.

62. The example for coral provided above (Box 1) of the use of Ramsar sites data in conjunction with other specialist data developed by authoritative sources, is a powerful direction for the further development of the Ramsar Sites Information Service in support of the development of the List, and also to report on distribution and therefore the extent of coverage of the wetland biodiversity resource by designated sites.

63. Similarly, the use of the Ramsar Sites Database (and extensive GIS-based mapping using its data) to support the EEA's State of the Environment Report (see Box 2) has both provided an indication of the need for the Convention's data by others and highlighted the need to encourage Contracting Parties to improve their fulfilment of Article 3.2 reporting, which is at present not occurring.

64. The Ramsar STRP is considering ways of encouraging Contracting Parties to report more frequently, through the use of a well-structured and simple reporting format referring to key drivers and indicators that would also be compatible with reporting on progress towards CBD's 2010 biodiversity targets. Data flows resulting from improved Article 3.2 reporting can already be stored in the Ramsar Sites Database extended with the use of the Ramsar meta-database, and further analysis is now easily achieved.

3. Conclusions

65. The Ramsar Sites Information Service, especially through the information and advice provided by its staff, has over successive years developed into a flexible and effective tool of the Convention and provides a reliable custodial service for the data supplied by Contracting Parties. Through the considerable extension of the capacity of the Ramsar Sites Database and the open access provided through the Internet, the ease of use of this organizing tool is now apparent. The contribution by Wetlands International to the Service by their development of the Ramsar meta-database and the Web Mapper has already shown the direction in which value-added services are developing.

66. The case studies shown in this paper illustrate typical examples of how the experience and skills of staff of the Ramsar Secretariat and of Wetlands International are synergistic and, coupled with the tools now available through the Service, are able effectively to deliver strategic guidance against key Strategic Plan targets.

67. The Service provides significant benefits to the Convention and is able increasingly, through gap analysis and collaboration with other expert groups, to extend its advice to further support the implementation of the Strategic Framework for the future development of the List.


Annex 1

Objectives of the Ramsar site information and database technical support contract 2003-2005

OBJECTIVE 1: TO MAINTAIN THE RAMSAR SITE INFORMATION AND DATABASE AND SEEK TO IMPROVE THE QUALITY OF DATA HELD

Action 1.1 Create, maintain, and update (as and when new information is provided), hard copy files and the entering of computerised information on each Ramsar site into the Ramsar Sites Database (and each Contracting Party dataset), including, where necessary, image and OCR scans of each RIS.

Action 1.2 Maintain, update and develop the Ramsar Sites Database, ensuring that the database has the most efficient and effective software structure to support the information products and needs described under Objective 2 below.

Action 1.3 Maintain as part of the Ramsar Database, in accordance with Resolution 5.4, information reported by Contracting Parties in fulfilment of Article 3.2. Develop with the Bureau, a simple format for this reporting.

Action 1.4 In consultation with the Ramsar Bureau and the Convention's Scientific and Technical Review Panel (STRP), and other experts as appropriate, develop structured classification systems for threats and land use information categories (see also Action 2.4), and possibly others, as needed, and as agreed by the Ramsar Bureau.

Action 1.5 Provide the Ramsar Bureau's Policy and Technical Group with regular (six monthly) reports indicating site information gaps, sub-standard or non-conforming site descriptions and maps, and, if requested, assist the Ramsar Bureau with addressing these gaps and limitations in the dataset.

Action 1.6 In consultation with the Ramsar Bureau, assist those Contracting Parties where particular constraints may exist, to compile or improve Ramsar Information Sheets or maps.

Action 1.7 Assist the Ramsar Bureau to obtain electronic mapping and GIS information for Ramsar sites, where it exists, and reference this in the Ramsar Sites Database (see Action 2.2) to support the information products outlined in Objective 2 below.

Action 1.8 Scan all Ramsar Information Sheets (1,100) and then process scans and previously filed electronic versions through Optical Character Recognition (OCR), and link Adobe PDF scans to the Ramsar Sites Database, for use on the Internet presentation

OBJECTIVE 2: TO PROVIDE SPECIFIC INFORMATION PRODUCTS FROM THE RAMSAR SITES DATABASE AND FACILITATE ANALYSIS AND APPLICATION OF THE INFORMATION

Action 2.1 Information Requests

Respond to information requests from the Ramsar Bureau, Ramsar Contracting Parties, International Organization Partners, the Center for International Earth Science Information Network (CIESIN), secretariats of other conventions, and other third parties, and maintain a log of such information requests.

Provide a summary report to the Ramsar Bureau and CIESIN* every 6 months of the number and nature of information requests. (*During the course of the contract, the Ramsar Secretariat has deleted this requirement with respect to CIESIN.)

In the event of receipt of a request involving a major cost or input of unanticipated work (e.g. a complicated analysis, or a major photocopying request), Wetlands International will seek the Ramsar Bureau's advice on how to proceed.

Action 2.2 Internet presentation

In consultation with the Ramsar Bureau (Deputy Secretary General and Communications Officer), maintain and further develop Wetlands International's website presentation of the Ramsar Sites Database and Directory, including the web-enabled Ramsar Sites Database for Bureau and public access. The Internet presentation includes "Graphical Profiles" to enhance awareness and promote interest in the Ramsar List of Wetlands of International Importance. The Profiles will include the standard core set of analyses and displays outlined below. Additional Profiles may be developed in consultation with the Ramsar Bureau. The presentation will be updated at least every three months to maintain its currency.

Core elements of the Graphical Profile:

  • Maps of the world and each region, showing the current distribution of the Contracting Parties and Ramsar sites;
  • A map of each Contracting Party, showing the distribution of its Ramsar sites;
  • A map of each Ramsar site where digital image versions of the Ramsar site have been provided;
  • Pie diagrams showing the distribution of Contracting Parties and Ramsar sites (number and area) per Ramsar region;
  • Other thematic maps (e.g. displaying the distribution of "under-represented" wetland types in Ramsar sites - see Actions 3.1 and 3.2 below).

Action 2.3 Ramsar site accounts

One to two-page texts describing each Ramsar site have been compiled (in word-processed files) as part of the Ramsar Sites Database. These have formed the basis of the series A Directory of Wetlands of International Importance.

For the 2003-2005 triennium, site descriptions will continue to be presented on the World Wide Web on a monthly basis (as an update of the existing presentation). Hard copy texts (covering specific Contracting Parties or specific Ramsar sites) will be provided on demand, where technical constraints limit accessibility to the CD-ROM or Web versions.

Action 2.4 Support for the maintenance of the 'Ramsar Wetland Data Gateway'

Wetlands International and the Center for International Earth Science Information Network (CIESIN), will jointly maintain the "Ramsar Wetland Data Gateway", for the Ramsar Convention.

Wetlands International will, at least on a three monthly basis, make available copies of the Ramsar Database in an export format suitable for CIESIN's use and will also provide on demand full details of the Database structure to enable CIESIN to import the data into their own database structure.

(NOTE: This Action has since been discontinued on advice from the Ramsar Secretariat)

Action 2.5 Prepare a publication with accompanying CD to present the 8th edition of the Ramsar Sites Directory to COP9

Beginning at Ramsar COP7 (San Jose, 1999), the Directory was distributed only in CD ROM format, and this was repeated for COP8 (Valencia, 2002).

For Ramsar COP9, an updated user-friendly CD ROM will be produced which will feature all Ramsar sites where information has been provided by 1st January 2005. Additionally, an accompanying booklet (assuming additional funds can be secured) will be produced in English, Spanish and French to act as a guide to the Ramsar Database and the Sites Directory.

OBJECTIVE 3: TO PROVIDE ADVICE FOR IMPLEMENTATION OF THE STRATEGIC FRAMEWORK FOR THE FUTURE DEVELOPMENT OF THE LIST OF WETLANDS OF INTERNATIONAL IMPORTANCE

Within the mandate of Ramsar COP Resolutions VII.11 and VIII.38, Wetlands International currently provides benchmark data for the Convention to assist Contracting Parties with the application of Ramsar's 20,000 and 1% waterbird Criteria (Criteria 5 & 6) for Ramsar site designations. Wetlands International will now move progressively to develop similar benchmark data to guide the application of the other criteria.

In addition, in applying the Strategic Framework and guidelines for the future development of the List of Wetlands of International Importance, Wetlands International is asked to research an integrated approach to designation, which considers biogeography, applies suitable benchmark data, and considers national, regional and global targets for overcoming under-representation.

It is acknowledged that Actions 3.2, 3.3 and 3.4 below are not fully funded at present. Wetlands International will as a priority undertake Action 3.1 and from this recommend priorities for attention with respect to these Actions, including their full cost implications. If it is possible within the existing resources, one example within each category considered under Actions 3.2 (represented/rare types), 3.3 (endangered species/threatened communities etc) and 3.4 (migratory species) will be used as a 'test' case to establish the best approaches to be taken and as demonstration illustrations that can be shown to potential funding bodies. The additional funding will be jointly sought by the Ramsar Bureau and Wetlands International.

Action 3.1 Following the identification of gaps and identification of priority sites for designation, Wetlands International will establish and agree with the Ramsar Bureau a procedure and costings for such gap and priority site analyses, and the identification of relevant information sources which may include inter alia global distribution of wetland types, national wetland inventories, and inventories and directories of important wetlands.

Action 3.2 Further to Action 3.1, Wetlands International will work toward the development of benchmark data to guide the application of Criterion 1 dealing with representative and rare wetland types.

As part of its regular suite of analyses, Wetlands International will review, and keep under review, the status of these broad wetland types within the global Ramsar site listings to identify gaps, and will prepare expert reports (as requested by the Bureau) for each meeting of the STRP, Standing Committee and Ramsar COP9. Contingent upon the acquisition of additional funding, Wetlands International will seek to identify priority sites for designation in order to fill these gaps and achieve the vision, the short and the long-term targets for The List.

Action 3.3 Further to Action 3.1, Wetlands International and the Ramsar Bureau will collaborate with IUCN's Species Survival Commission and other International Organization Partners to develop benchmark data to guide the application of the Ramsar site designation Criteria (2, 3, 4, 7 & 8) relating to vulnerable and endangered species and threatened ecological communities. Similar reporting to Standing Committee, STRP and COP9 is expected.

Action 3.4 Further to Action 3.1, and pursuant to the draft Joint Work Plan between the Ramsar Convention and the Convention on Migratory Species, Wetlands International will review and keep under review the status of Ramsar site listings for migratory species and identify key site networks for these species (in the first instance migratory waterbirds to further guide the application of the Ramsar site designation Criteria 5 & 6). Similar reporting to Standing Committee, STRP and COP9 is expected.


Annex 2

Ramsar Convention meta-database called for by Resolution VII.6

The structure shown here has been implemented as the basis of the meta-database "GlobWetland Information Service", which is the prototype of the future Ramsar Sites Information Service, and fully satisfies the requirements called for in Resolution VIII.6, A Ramsar Framework for Wetland Inventory. This meta-database is the same as the "GlobWetland database" shown in the diagram within Annex 3.


Annex 3

Data model for the relationship between the GlobWetland Database, the Ramsar Sites Database and the Web Mapper


For reasons of economy, this document is printed in a limited number, and will not be distributed at the meeting. Delegates are requested to bring their copies to the meeting and not to request additional copies.

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Number of » Contracting Parties: 168 Sites designated for the
» List of Wetlands of
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2,187 Total surface area of designated sites (hectares): 208,608,257

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